Current E-lert News
August 12 - Early calendar classes begin.
August 14 - Final summer grades posted in the registration system.
August 15 - Early Calendar Day 3 Status Report posted in the registration system. See which students have not logged in!
August 20 - Early Calendar Day 7 Status Report posted in the registration system. See which students have not logged in!
August 25 - Last day to add or drop students from early calendar classes.
August 26 - Traditional calendar classes begin.
August 29 - Traditional Calendar Day 3 Status Report posted in the registration system. See which students have not logged in!
September 5 - Traditional Calendar Day 7 Status Report posted in the registration system. See which students have not logged in!
September 9 - Last day to add or drop students from traditional calendar classes.
NCVPS Enrollment Numbers
Our enrollments have been tremendous for the last two weeks, and we anticipate large numbers for the next several weeks. On a few occasions, our registration system has been sluggish due to the high usage. Thank you for your patience!
We did want to take a moment to say
Here’s a look at the numbers:
Flexible Funding Options
NCVPS is looking for volunteer districts to pilot the flexible funding option. School districts and charter schools have a number of options to fund NCVPS enrollments. Districts and charters typically use the allotted funds from DPI’s funding formula. In 2011 legislation, the General Assembly outlined four additional options to fund NCVPS enrollments, referred to as flexible funding:
1. Local funds.
2. Federal funds.
3. Special state reserve for children and youth with disabilities.
4. ADM contingency reserve.
These options give districts and charters more flexibility with their own budgets by using all of their revenue streams more strategically.
Contact NCVPS to learn more about flexible funding options and to volunteer. We are able to accept the first 5 interested districts in this pilot. Call 919-513-8550 for more details.
Student Contact Information
It is essential that schools use a student’s correct email address when they enroll.
PLEASE DO NOT use a staff member’s email address when you enroll students. If you do, it will create two major issues:
1. NCVPS teachers will not have the correct email address to contact students. It is imperative that our teachers have this. It helps ensure the success of your students.
2. It enrolls the staff member’s email address into the class forums. Students will not get their forum updates, and the staff member’s inbox will be flooded with updates.
Student No-Show Status Reports
NCVPS will post a Day 3 and Day 7 Status Report in the registration system. The status reports will indicate if students have or have not logged in to their courses.
This link shows how to run the no-show report if you’re an e-learning coordinator or e-learning advisor.
The reports are labeled as “No Show Reports.”
District coordinators, you may run this report for your entire district and see where there might be problem areas.
If students have not logged in, please make contact with those students. Make sure they are aware that they are registered for the course, that the course has started, and that they have their usernames and passwords.
Please make sure that you have made your final drops by NCVPS’s tenth day of class. Any students on the roster after Day 10 will be counted in the district’s allotment totals, and those students will receive a grade.
Here are the dates for the status reports:
Day 3: August 15
Day 7: August 20
Day 10: August 25 – Last Day to Drop
Day 3: August 29
Day 7: September 5
Day 10: September 9 – Last Day to Drop
We have recently synced with the latest PowerSchool year-end transition data. You should see all current promotions and rosters in your NCVPS registration system account.
If you are missing any students on your rosters who you need to register, please open a ticket with our Virtual Support Center here: http://www.help.ncvps.org/
Include the following minimum information in your ticket:
- Student’s name
- Student’s PowerSchool number
- School name
If available, we also request the following information to expedite the enrollment process:
- Student’s Email
- Does the student have an IEP?
- Does the student have a 504 Plan?
We will continue to open new sections based on what we see on the waitlists. Please go ahead and add students to the waitlist for a course if you would like to enroll them.
We do have a number of courses that are at capacity. Courses that are at capacity will not have any new sections opened. The only way that students will move off the waitlist is if a student who is already enrolled in the course drops. We will continue to move students off the waitlist in courses that are at capacity through Day 10 of the course as enrolled students drop.
Se our list of courses at capacity here.
Early Calendar Closed Courses
We have closed a number of early calendar courses that had low enrollments or no enrollments. Students enrolled in those courses were moved into traditional calendar courses. We have emailed the schools that had enrollments in those closed courses.
If you had an early calendar enrollment that was moved to a traditional calendar course, and if that schedule does not work for your student, you may withdraw the student if you need to. We are sorry for that inconvenience! Our traditional calendar instructors, though, will work with early calendar students to allow them to finish the course early if that helps.
See the list of closed courses here.
If your district or charter schools is out of allotment funds, your district office or charter office may apply for the use of our reserve funds. Using our reserve funds does not cost your district any additional money this year; although, you may see your allotment totals go up slightly next year.
To access our reserve funds, please complete this form. The form should be completed by the district’s e-learning coordinator or the charter school’s principal.
AP German Enrollment
AP German through Oklahoma State University has been approved as a vendor course. To enroll students in AP German, schools will need to go directly through OSU. You will not register students into AP German through the NCVPS registration system.
NOTE: AP German enrollments are NOT covered in your allotment funds. Districts and schools will directly pay OSU for those enrollments.
NOTE: Schools can still enroll students in German 1-4 in our registration system, and those enrollments ARE covered by your allotted funds.
Here is the contact information for OSU:
Traditional Calendar Classes begin on August 26.
Please follow this link to see how to prepare for the upcoming semester.
We hope you are off to a great start for the Fall Semester!
Below are some helpful tips and reminders to help you get off to the start of a wonderful school year!
Student Login Check
We encourage students to confirm their login information before classes start. Students can first access their courses during our “Meet the Teacher” week, which starts the week before classes begin.
Our Meet the Teacher week for traditional calendar begins on August 21.
Note that students will have to be enrolled into the course for their logins to work. After a student is enrolled, it usually takes 24 hours for their logins to work.
If you have had your password reset, the new password will not expire unless you have reset it. If you have forgotten what your password was reset to, you can look up the help desk ticket to access the new password.
When requesting help regarding a course it always easier for tech support to respond quickly if we have the specific section name, for example CourseSec01Fall14.
Help Desk Ticketing Tips
When opening a Help Desk ticket please always include students first & last name as well as ID number. This will help to insure we have the correct student.
Student Email Confirmations in Moodle and Blackboard
Please have students confirm or update their e-mail address in our learning management systems. Here’s how to do that. (This is also on our Getting Started Checklist for NCVPS Students.)
* Navigate to Administration
* My Profile settings
* Edit Profile
* Verify or update e-mail
* Scroll to bottom and “Update Profile”
* Click on students name in the upper right side of your BB course
* Click on setting
* Click on Personal Information
* Click on Edit Personal Information to update e-mail
* Scroll to bottom and Submit
FOR YOUR INFORMATION
NCVPS wants to be a solutions option for our schools and for the learning needs of your students. We are currently working on programs for the future that will provide more options for schools. One program is part of our ongoing partnership with NC DPI Exceptional Children’s division to provide co-teaching courses for students who need inclusion classes for core subjects.
Additionally, we know the needs the English Language Learner (ELL) brings to a school, so NCVPS is partnering with NC DPI’s ELL experts to determine how NCVPS could best meet the needs of these learners.
Finally, NCVPS is piloting this fall ways to do mastery learning for first time credit as an intervention strategy for students who need enrollment options beyond regular start and end semester dates.NCVPS is excited to continue our history of innovation so that we can meet the needs of North Carolina students and public schools. More details to come!
Middle School Success 101
NCVPS is offering Middle School Success 101 this fall. Originally we had planned to enroll students by hand, but with the volume of interest we received, we decided to allow each middle school to enroll on its own. Look for the course title “Middle School Success 101″ in our registration system.
We will be reviewing the waitlists daily and open new sections. However, we are limited to 10 sections for Fall 2014 as we roll out this new course, so please do not delay in enrolling your students.
Please keep in mind that this course is not for high school credit. This is a middle school course.
ACT Prep Course
NCVPS C&I is happy to share an ACT Prep course is in development and will be ready to pilot in Fall 2014. We will only offer 8 sections of 25 students for the fall. We will make the course available to everyone in the Spring 2015.
If you are interested in enrolling students in our ACT Prep course for Fall 2014, please sign up now. There are limited seats available.
If you have questions, please contact Karen Creech at Karen.firstname.lastname@example.org.
Catalogs for Virtual Learning In North Carolina
NCVPS offers over 150 different courses, including advanced placement, electives, traditional, honors, core, STEM, occupational course of study, and credit recovery courses.
Check out our 150+ list of courses here.
Vendor Approved Courses
In addition to NCVPS courses, North Carolina public schools also have a list of approved third-party vendor courses that they may choose from for virtual classes. Please follow this link to see the list of approved vendor courses. More on the vendor approval process can be found here.
Here are the newest approved vendor courses: (Course Title – Vendor)
- AP German - Oklahoma State University
- Physics - Edmentum
In The Loop
Have you noticed that the digital world and online learning have their own jargon? We would like to help everyone speak virtually. Here are two terms for this week:
Asynchronous: Communication and learning are not live with an instructor. Email would be a form of asynchronous communication. NCVPS courses are designed to be asynchronous, as students do not have live contact with their teachers. Students, though, can arrange to make synchronous contact with their NCVPS teachers.
Synchronous: Communication and learning are live with an instructor. A phone call and instant messaging are forms of synchronous communication. Even though our courses are asynchronous, our teachers do host synchronous teaching sessions with students on Elluminate, which is an online whiteboard with communication features. For students who cannot attend, NCVPS teachers record and archive the live sessions for later viewing.
Follow us on Twitter! Throughout the week, our team posts valuable links that help followers better understand today’s learners and find the right tools to teach with, ideas that are important to all educators. Dive a little deeper into virtual education with the following links curated by the NCVPS Professional Learning team.
Districts and Schools, tell us about your success stories. Let us hear about individual student successes, increased virtual enrollment, outstanding lab facilitators, or virtual support processes that your school or district has in place. We would love to promote these stories.
Click here to tell us about your successes.
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